How to Use MeetCalc

Quick start guide to tracking meeting costs accurately.

1. Single Group Tracking

For simple meetings where everyone has roughly the same average salary, you only need one row.

  1. Group Name: Give the group a name (e.g., "Team" or "All Attendees").
  2. People: Enter the total number of participants.
  3. Salary: Enter the average hourly or annual salary.
  4. Rate: Select "/ Hour" or "/ Year".
Tip: MeetCalc automatically converts annual salaries to an hourly rate (assuming 2,080 working hours/year).
Screenshot of single group configuration

2. Multi-Group Tracking

For more accurate tracking in diverse meetings (e.g., executives + developers), split attendees into groups.

Click the Add Group button to create new rows.

  • Example: Create one row for "Managers" (Higher Salary) and another for "Juniors" (Lower Salary).
  • MeetCalc combines all rows to calculate the total "Cost Per Second" of the meeting.
Screenshot of multi-group configuration

3. Using the Timer

Once your groups are set:

  • Start: Click "Start Meeting" to begin the ticker.
  • Pause: Use if you take a break.
  • Stop: Ends the meeting and reveals export options.

After stopping, you can Copy Receipt to clipboard or Export CSV for your records.